How Do PDF Orders Make It into the System using PEDIF?

Despite rapid digital transformation, many companies still receive orders as PDFs—via email, upload portals, or even scanned documents. While these documents are technically 'digital', they are not structured and cannot be processed automatically. This results in manual data entry, delays, and error-prone workflows. However, with PEDIF as a solution, this challenge becomes an opportunity to automate and modernize operations, without requiring changes to how you receive your orders.

The Problem with PDF Orders

PDFs were never designed for automated data processing. They lack structure, vary in layout, and often contain unstructured text or images. Businesses receiving PDF orders typically rely on human staff or rigid OCR-based systems to extract data. These approaches are:

• Time-consuming and labor-intensive

• Prone to data entry errors

• Costly to scale

• Difficult to audit

How PEDIF Transforms PDF Orders

PEDIF uses a unique document fingerprinting engine that maps the structure and layout of each PDF without requiring templates or OCR. This allows PEDIF to extract data with 100% accuracy, regardless of layout changes, and deliver structured E-Orders that can flow directly into your system.

PEDIF supports over 21 document types, including purchase orders, invoices, order confirmations, and delivery notes. It works across industries and is not limited to any specific system. You can integrate PEDIF with CRMs, procurement platforms, accounting tools, and custom applications.

Compatible with More Than Just ERP Systems

Whether you're using an ERP, a cloud-based order management tool, a legacy procurement portal, or a custom-built internal system—PEDIF can be integrated to suit your process. It reads incoming PDFs, extracts order data precisely, and delivers it in structured formats that your system can process automatically.

Find Out If PEDIF Supports Your System

Not sure if PEDIF works with your existing infrastructure? Get in touch with our team. We’ll assess your systems and show you how PEDIF can simplify your document processing—no obligations.